Jobs

Senior Finance and Accounting Officer

APJM is seeking a qualified full-time Senior Finance and Accounting Officer, who will be responsible for all accounting and financial matters of APJM, its projects and programs.

 

Responsibilities and duties:

Accounting and Finance Management:

·         Establish and maintain an effective accounting and financial management system and improve its internal control procedures in order to ensure transparent, efficient and accurate monitoring and reporting

·         Handle all financial and accounting matters for APJM such as accounts payable and accounts receivable

·         Ensure annual organization audit is carried out and annual budget is prepared, and liaise with relevant authorities in this respect

·         Run regular assessments of the overall financial situation of the Organization

·         Ensure compliance with all local government taxation and labour regulations and prepare fiscal declarations (income taxes, taxes on salaries,  NSSF…) and liaise with relevant authorities in this respect

·         Facilitate all types of audit: internal, external and donor’s

·         Manage and update the accounting system on daily basis, including data entry

·         Reconcile cash and bank accounts on a weekly basis

·         Maintain all financial information up-to-date, secure and confidential

·         Update APJM assets and prepare the amortization

·         Prepare financial statements, profit & loss statement, income statement and balance sheet

·         Petty cash management: send monthly requests for cash, keep updated records for petty cash

·         Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that relevant records are properly maintained

·         Maintain an organized filing system for all accounting, financial and administrative documentation (including transactions, contracts, invoices, rentals…)

Project and Program Finances:

·         Establish and maintain a proper monitoring system to meticulously investigate the progress of APJM’s Business Units: Ecotourism, Food and Handicraft Products, Seedlings, and Publications. Prepare operating reports for each Business Unit with the Program Manager, analyze the data and recommend changes to improve performance.

·         Participate in the budget development of all new projects and the budget amendments of ongoing projects

·         Monitor the performance of the project expenditures against the project budgets throughout the year and prepare monthly project reports

·         Timely identify, inform and discuss any issues with the Program/Project Manager

·         Assist with the preparation of the audits required by donors

·         Ensure accounting for all grants in accordance with the requirements of the donors

·         Make sure that all related financial and administrative documentation is properly filed and comply with the donor’s requirements (invoices, payment vouchers, payments…)

·         Assist the Program/Project Manager in responding to audit inquiries and requests for financial reports

·         Ensure a proper and transparent procurement process, including the preparation of request for quotations, purchase requests, purchase orders, collection of invoices, making sure that goods were received according to request

·         Implement purchases following the purchase order system (payment vouchers) and adequate logistics procedures

 

Administrative Management:

·         Prepare the payroll and manage employee files and records

·         Follow up on all rental agreements and timely identify and inform of any arising issues (payment, renewal of contract…)

·         Follow-up on the renewal of the organization registration and liaise with the relevant authorities

 

Stock inventory management:

·         Coordinate with Program Managers to ensure stock inventory is regularly updated

·         Maintain the stock levels to ensure timely availability of products

·         Create and analyzing reports based on stock data: sales, cost, profit margin…

 

Requirements:

·         An undergraduate University Degree in accounting, business administration, finance or related field from a reputable institution is a requirement and a higher degree (Masters) is a plus

·         At least 5 years of work experience in Accounting and Financial Management, preferably in the NGO sector

·         Excellent computer skills including: MS Office (high proficiency in Excel is required)

·         Experience with accounting software required (selecting financial, cost-accounting and inventory/bar code software might be required)

·         Experience with national human resources laws and not-for-profit organizations systems preferable

·         Strong analytical and accounting skills, thoroughness and attention to detail

·         Strong oral and written communication skills in Arabic and English (French is a plus)

·         Personal attributes: honest, trustworthy and demonstrates sound work ethics

·         Familiarity with the Jabal Moussa Biosphere Reserve is a plus

 

 

Duty Station:

·         Office: APJM-Jounieh

·         Field work might be required occasionally (in and around Jabal Moussa)

 

Applications:

Interested candidates who meet the selection requirements are requested to submit their CVs and cover letter to info@jabalmoussa.org with the subject line "Senior Finance and Accounting Officer". Only short-listed candidates will be contacted for an interview.